Annex J Issue No. 1 Revision No. 0 Effective 01 Mar 2017   

   
   

 

Annex J - Master QMS Documented Information & Retention List

      
 
               
  Document Ref.: QMS Documented Information Title PIC Issue No. Revision No. Document
Effective Date:		 Mininum
Retention Period		  
                 
   Operations Control Services (OCS)            
  OCS-PRO-01  Risk Management Procedure MD 0 1 01 Mar 2017 As per certification  
  OCS-REC-RAF  Risk Assessment Form MD 0 1 01 Mar 2017 3 years  
  OCS-PRO-02  Organization Knowledge Procedure MD 0 1 01 Mar 2017 As per certification  
  OCS-REC-OKMC  Organizational Knowledge Monitoring Chart MD 0 1 01 Mar 2017 3 years  
  OCS-PRO-03  Health, Safety & Environment Procedure MD 0 1 01 Mar 2017 As per certification  
  OCS-REC-HSEAMC  Health, Safety & Environment Awareness Monitoring Chart MD 0 1 01 Mar 2017 3 years  
  OCS-REC-ESMSAC  Electrical Safety Management System Audit Checklist MD 0 1 01 Mar 2017 3 years  
                 
   Engineering Department (ENG)            
  ENG-PRO-01  Design & Development Procedure DM 0 1 01 Mar 2017 As per certification  
  ENG-REC-DIS  Design Input Sheet DM 0 1 01 Mar 2017 3 years  
  ENG-REC-DCES  Design Checklist For Electrical Services DM 0 1 01 Mar 2017 3 years  
  ENG-PRO-02  Control of Inspection, Measuring & Testing Equipment Procedure DM 0 1 01 Mar 2017 As per certification  
  ENG-REC-MIMTEL  Master Inspection, Measuring & Testing Equipment List DE 0 1 01 Mar 2017 3 years  
  ENG-REC-MECTS  Master Equipment Calibration Tracking Schedule DE 0 1 01 Mar 2017 3 years  
  ENG-REC-CMASTT  Calibration Measuring Accuracy Standards For Testers Table DE 0 1 01 Mar 2017 3 years  
                 
   Contracts & Purchasing Department (CPD)            
  CPD-PRO-01  Tender & Contracts Procedure CM 0 1 01 Mar 2017 As per certification  
  CPD-REC-TL  Tender Log CE 0 1 01 Mar 2017 3 years  
  CPD-REC-TPQF  Tender Pre Qualification Form CE 0 1 01 Mar 2017 3 years  
  CPD-REC-CCAAF  Customer Credit Application Approval Form CE 0 1 01 Mar 2017 3 years  
  CPD-REC-PRL  Project Reference List CE 0 1 01 Mar 2017 3 years  
  CPD-PRO-02  Material Requisition & Purchasing Procedure PURE 0 1 01 Mar 2017 As per certification  
  CPD-REC-MRF  Material Requisition Form PURE 0 1 01 Mar 2017 3 years  
  CPD-REC-MOAF  Memorandum Of Approval Form PURE 0 1 01 Mar 2017 3 years  
  CPD-REC-ALT  Approval Limit Table PURE 0 1 01 Mar 2017 3 years  
  CPD-REC-PO  Purchase Order PURE 0 1 01 Mar 2017 3 years  
  CPD-PRO-03  Outsourced Vendor Control Procedure PURE 0 1 01 Mar 2017 As per certification  
  CPD-REC-VRAF  Vendor Registration & Approval Form PURE 0 1 01 Mar 2017 3 years  
  CPD-REC-AVL  Approved Vendor List PURE 0 1 01 Mar 2017 3 years  
  CPD-REC-VPEF  Vendor Performance Evaluation Form PURE 0 1 01 Mar 2017 3 years  
  CPD-REC-VPER  Vendor Performance Evaluation Report PURE 0 1 01 Mar 2017 3 years  
  CPD-PRO-04  Customer Verification of Purchased Products & Services Procedure PURE 0 1 01 Mar 2017 As per certification  
  CPD-REC-CVOPPSF  Customer Verification Of Purchased Products & Services Form PURE 0 1 01 Mar 2017 3 years  
                 
   Project Department (PD)            
  PD-PRO-01  Project Engineering & Methodology Procedure PM 0 1 01 Mar 2017 As per certification  
  PD-REC-RFI  Request For Information PM 0 1 01 Mar 2017 3 years  
  PD-REC-DL  Drawing Log DM 0 1 01 Mar 2017 3 years  
  PD-REC-TNL  Transmittal Note Log DM 0 1 01 Mar 2017 3 years  
  PD-REC-TN   Transmittal Note DM 0 1 01 Mar 2017 3 years  
  PD-REC-SAFL  Submittal Approval Form Log DM 0 1 01 Mar 2017 3 years  
  PD-REC-SAF  Submittal Approval Form DM 0 1 01 Mar 2017 3 years  
  PD-PRO-02  Project Planning Procedure MD 0 1 01 Mar 2017 As per certification  
  PD-REC-PBCF  Project Budgetary Costing Form MD 0 1 01 Mar 2017 3 years  
  PD-REC-PL  Project Log PE 0 1 01 Mar 2017 3 years  
  PD-REC-PIF  Project Identification Format PE 0 1 01 Mar 2017 3 years  
  PD-REC-PQP  Project Quality Plan PM 0 1 01 Mar 2017 3 years  
  PD-REC-PSPP  Project Summary & Planning Plan PM 0 1 01 Mar 2017 3 years  
  PD-REC-WI  Work Instruction PM 0 1 01 Mar 2017 3 years  
  PD-REC-WIFSC  Work Instruction For Subcontractor PM 0 1 01 Mar 2017 3 years  
  PD-PRO-03  M&E Project Installation Works Procedure PM 0 1 01 Mar 2017 As per certification  
  PD-REC-MEL  Master Equipment List PE 0 1 01 Mar 2017 3 years  
  PD-REC-PSTT  Project Schedule Tracking Table PE 0 1 01 Mar 2017 3 years  
  PD-REC-VOML  Variation Order Monitoring Log PM 0 1 01 Mar 2017 3 years  
  PD-REC-PPCF  Project Progress Claim Form PM 0 1 01 Mar 2017 3 years  
  PD-PRO-04  Project Inspection, Testing & Commissioning Procedure PM 0 1 01 Mar 2017 As per certification  
  PD-REC-ITP  Inspection & Test Plan PE 0 1 01 Mar 2017 3 years  
  PD-REC-RFMRIR  Request For Material Receiving Inspection Register PE 0 1 01 Mar 2017 3 years  
  PD-REC-RFIT  Request For Inspection & Testing PE 0 1 01 Mar 2017 3 years  
  PD-REC-WIF  Works Inspection Form PE 0 1 01 Mar 2017 3 years  
  PD-REC-ESTR  Electrical Services Test Report PE 0 1 01 Mar 2017 3 years  
  PD-REC-SIC  Switchgear Inspection Checklist PE 0 1 01 Mar 2017 3 years  
  PD-REC-LESTR  Ligthning & Earthing Systems Test Report PE 0 1 01 Mar 2017 3 years  
  PD-PRO-05  Stock Control & Transfer of Materials Procedure PE 0 1 01 Mar 2017 As per certification  
  PD-REC-SC  Stock Card PE 0 1 01 Mar 2017 3 years  
  PD-REC-SIF  Stock Issue Form PE 0 1 01 Mar 2017 3 years  
  PD-REC-MTF  Material Transfer Form PE 0 1 01 Mar 2017 3 years  
  PD-PRO-06  Customer Supplied Materials Handling Procedure PE 0 1 01 Mar 2017 As per certification  
  PD-REC-CSML  Customer Supplied Materials List PE 0 1 01 Mar 2017 3 years  
  PD-PRO-07  Project Handover & Demobilization Procedure PE 0 1 01 Mar 2017 As per certification  
  PD-REC-WCBOF  Works Completion Buy Off Form PE 0 1 01 Mar 2017 3 years  
  PD-REC-PDIAR  Project Documented Information Archiving Register PE 0 1 01 Mar 2017 3 years  
  PD-REC-PDIAL  Project Documented Information Archiving Label PE 0 1 01 Mar 2017 3 years  
  PD-REC-EMDHTF  Equipment, Material & Document Handover & Takeover Form PE 0 1 01 Mar 2017 3 years  
  PD-PRO-08  Maintenance Works Procedure PM 0 1 01 Mar 2017 As per certification  
  PD-REC-QCF  Quotation Costing Form PE 0 1 01 Mar 2017 3 years  
  PD-REC-FSRL  Field Service Report Log PE 0 1 01 Mar 2017 3 years  
  PD-REC-FSRESM  Field Service Report - Electrical Service & Maintenance PE 0 1 01 Mar 2017 3 years  
  PD-REC-FSRGSM  Field Service Report - Genset Service & Maintenance PE 0 1 01 Mar 2017 3 years  
  PD-REC-PCWL  Project Completion Warranty Letter PE 0 1 01 Mar 2017 3 years  
  PD-PRO-09  Method Statement For M&E Projects PM 0 1 01 Mar 2017 As per certification  
  MS-E001  Method Statement For General Electrical Works PE 0 1 01 Mar 2017 3 years  
  MS-E002  Method Statement For ESD Floor Installation PE 0 1 01 Mar 2017 3 years  
  MS-E003  Method Statement For Manhole and Underground Cable Laying PE 0 1 01 Mar 2017 3 years  
  MS-E004  Method Statement For 11kV/33kV Switchgear Installation PE 0 1 01 Mar 2017 3 years  
  MS-E005  Method Statement For Submain Cabling PE 0 1 01 Mar 2017 3 years  
  MS-E006  Method Statement For Electrical Board & Panel Installation PE 0 1 01 Mar 2017 3 years  
  MS-E007  Method Statement For Lighting, Switches & SSOs Installation PE 0 1 01 Mar 2017 3 years  
  MS-E008  Method Statement For Conduit, Tray, Trunking & Cable Ladder Installation PE 0 1 01 Mar 2017 3 years  
  MS-E009  Method Statement For Electrical Testing & Commissioning PE 0 1 01 Mar 2017 3 years  
  MS-E010 Method Statement For Exothermic Welding for Lightning & Earthing System PE 0 1 01 Mar 2017 3 years  
  MS-E011  Method Statement For Transformer Installation PE 0 1 01 Mar 2017 3 years  
  MS-E012  Method Statement For Electrical Services Commissioning PE 0 1 01 Mar 2017 3 years  
  MS-E013  Method Statement For Busway Installation PE 0 1 01 Mar 2017 3 years  
  MS-E014  Method Statement For Street Lighting LV Cabling Installation PE 0 1 01 Mar 2017 3 years  
  MS-E015  Method Statement For Street Lighting Pole Installation PE 0 1 01 Mar 2017 3 years  
  MS-E016  Method Statement For Lock Out Tag Out PE 0 1 01 Mar 2017 3 years  
  MS-E017  Method Statement For ELV Installation Works PE 0 1 01 Mar 2017 3 years  
  MS-E018  Method Statement For Genset Start Up & Maintenance PE 0 1 01 Mar 2017 3 years  
                 
   Human Resources Administration (HRA)            
   HRA-PRO-01  Job Descriptions Procedure HRM 0 1 01 Mar 2017 As per certification  
   HRA-REC-JDM  Job Descriptions Manual HRM 0 1 01 Mar 2017 As required  
   HRA-PRO-02  Recruitment Procedure HRM 0 1 01 Mar 2017 As per certification  
   HRA-REC-AFEF  Application For Employment Form HRM 0 1 01 Mar 2017 As required  
   HRA-REC-EIC  Employee Induction Checklist HRM 0 1 01 Mar 2017 As required  
   HRA-REC-ARF  Appointment Review Form HRM 0 1 01 Mar 2017 As required  
   HRA-PRO-03  Awareness, Training & Competency Procedure HRM 0 1 01 Mar 2017 As per certification  
   HRA-REC-PAF  Personnel Appraisal Form HRM 0 1 01 Mar 2017 As required  
   HRA-REC-ECR  Employee Competency Report HRM 0 1 01 Mar 2017 As required  
   HRA-REC-ATP  Annual Training Plan HRM 0 1 01 Mar 2017 As required  
   HRA-REC-ETEF  Employee Training Evaluation Form HRM 0 1 01 Mar 2017 As required  
   HRA-REC-ETR  Employee Training Record HRM 0 1 01 Mar 2017 As required  
                 
    Administration Department (AD)            
   AD-PRO-01  Correspondence & Drawings Handling Procedure AE 0 1 01 Mar 2017 As per certification  
   AD-REC-CFI  Company Filing Index AE 0 1 01 Mar 2017 3 years  
   AD-REC-MOCL  Master Outgoing Correspondence Log AE 0 1 01 Mar 2017 3 years  
   AD-PRO-02  Management Meetings Procedure AE 0 1 01 Mar 2017 As per certification  
   AD-REC-AL  Attendance List AE 0 1 01 Mar 2017 3 years  
   AD-REC-MOM  Minutes Of Meeting AE 0 1 01 Mar 2017 3 years  
   AD-PRO-03  Protected Disclosure Procedure AE 0 1 01 Mar 2017 As per certification  
   AD-PRO-04  Office Equipment Maintenance Procedure AE 0 1 01 Mar 2017 As per certification  
   AD-REC-PMCOE  Preventive Maintenance Checklist - Office Equipment AE 0 1 01 Mar 2017 3 years  
                 
   Quality System Administration (QSA)            
  QSA-PRO-01  Control of QMS Documented Information Procedure IM 0 1 01 Mar 2017 As per certification  
  QSA-REC-QDCL  QMS Document Change Log IM 0 1 01 Mar 2017 3 years  
  QSA-REC-QDCN  QMS Document Change Notice IM 0 1 01 Mar 2017 3 years  
  QSA-REC-QDDL  QMS Document Distribution List IM 0 1 01 Mar 2017 3 years  
  QSA-REC-RM  Read Memo IM 0 1 01 Mar 2017 3 years  
  QSA-REC-QDIAR  QMS Documented Information Archiving Register IM 0 1 01 Mar 2017 3 years  
  QSA-REC-QDIAL  QMS Documented Information Archive Label IM 0 1 01 Mar 2017 3 years  
  QSA-PRO-02  Customer Satisfaction Procedure IM 0 1 01 Mar 2017 As per certification  
  QSA-REC-CSSF  Customer Satisfaction Survey Form IM 0 1 01 Mar 2017 3 years  
  QSA-REC-CSSQ  Customer Satisfaction Survey Questionnaires IM 0 1 01 Mar 2017 3 years  
  QSA-REC-CSSART  Customer Satisfaction Survey Assessment Report Table IM 0 1 01 Mar 2017 3 years  
  QSA-REC-CSSARC  Customer Satisfaction Survey Assessment Report Chart IM 0 1 01 Mar 2017 3 years  
  QSA-REC-CSSFUAR  Customer Satisfaction Survey Follow Up Action Report IM 0 1 01 Mar 2017 3 years  
  QSA-PRO-03  Customer Complaints Procedure IM 0 1 01 Mar 2017 As per certification  
  QSA-REC-CCFL  Customer Complaints Form (CCF) Log QSAE 0 1 01 Mar 2017 3 years  
  QSA-REC-CCF  Customer Complaints Form (CCF) QSAE 0 1 01 Mar 2017 3 years  
  QSA-PRO-04  Internal Quality Audit Procedure IM 0 1 01 Mar 2017 As per certification  
  QSA-REC-IQAAP  Internal Quality Audit (IQA) Annual Plan IM 0 1 01 Mar 2017 3 years  
  QSA-REC-IQASS  Internal Quality Audit (IQA) Score Sheet IM 0 1 01 Mar 2017 3 years  
  QSA-REC-IQAR  Internal Quality Audit (IQA) Report IM 0 1 01 Mar 2017 3 years  
  QSA-PRO-05  Analysis of Data & Process Improvement Action Procedure IM 0 1 01 Mar 2017 As per certification  
  QSA-REC-IAATC  ISO9001:2015 Annual Activity Time Chart IM 0 1 01 Mar 2017 3 years  
  QSA-REC-AODR  Analysis Of Data Report IM 0 1 01 Mar 2017 3 years  
  QSA-REC-PIAPNM  Process Improvement Action Plan & Notification Memo IM 0 1 01 Mar 2017 3 years  
  QSA-REC-PIAR  Process Improvement Action Report IM 0 1 01 Mar 2017 3 years  
  QSA-PRO-06  Corrective Action Procedure IM 0 1 01 Mar 2017 As per certification  
  QSA-REC-NCRL  Non Conformance Report (NCR) Log QSAE 0 1 01 Mar 2017 3 years  
  QSA-REC-NCR  Non Conformance Report (NCR) QSAE 0 1 01 Mar 2017 3 years  
                 
   Document of External Origin            
  ED-01  MS ISO 9001:2015 Quality Management Systems - Requirements
 (Second Revision)		         As required  
  ED-02  MS ISO 9000:2015 Quality Management Systems - Fundamentals and
 Vocabulary (Second Revision)		         As required  
  ED-03  MS ISO 31000:2010 Risk Management - Principles and Guidelines         As required  
  ED-04  MS IEC/ISO 31010:2011 Risk Management - Techniques         As required  
                 
               

 

  
     

>>> Print Annex J - QMS Procedures List for Hexatech (PDF)

 

 

>>>  1-3  Scope, Normative References, Terms and Definitions

          4     Context of Organization

          5     Leadership

          6     Planning

          7     Support

          8     Operation

          9     Performance Evaluation

         10    Improvement

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